Base Ops Support Administrative Assistant

• Onboarding process for newcomers of the respective area: • Сollecting approvals for BPG form; CAI creation, training enrollment and timing, travel / arrival plans (Train/Bus/Dash-8/Accommodation), completion of administrative checklist items, etc. • Business trip arrangement • Meet and greet for FGP visitors and newcomers (related to assigned department area) • Coordination & management of office administrative services supporting to assigned areas • Technical and administrative duties include, scanning hard-copy documents, electronic filing, document formatting, management of stationary provisions, shredding, copying, mailing, and co-coordinating IT computer needs • Assists with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases

• Higher Humanitarian Education. • Length of service in analogous position no less than 2-3 years is assigned to a position. • Analytical mindset • Excellent organizational skills ∙ Ability to develop the documents according to tasks ∙ Excellent communication and team-work skills. ∙ Planning and prioritizing skills, skills to deliver presentations and conduct meetings. ∙ Adaptability, flexibility ∙ Quick learner ∙ Good PC user skills and advanced knowledge of MS Office programs (Word, Excel, PowerPoint, Visio, Outlook, ARIBA, JDE 1, iLogistics, PAMS)

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