Senior Administrative Assistant

• Onboarding process for newcomers of the respective area: • Сollecting approvals for BPG form; CAI creation, training enrollment and timing, travel / arrival plans (Train/Bus/Dash-8/Accommodation), completion of administrative checklist items, etc. • Business trip arrangement • Meet and greet for FGP visitors and newcomers (related to assigned department area) • Coordination & management of office administrative services supporting to assigned areas • Technical and administrative duties include, scanning hard-copy documents, electronic filing, document formatting, management of • stationary provisions, shredding, copying, mailing, and co-coordinating IT computer needs • Assists with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases • Arranging meetings for project personnel and conference rooms, in assigned areas • Tengiz transportation (taxi) arrangements • Rotational Bus and train booking for assigned area personnel • Handling business travel arrangements for assigned area personnel as requested (transportation, accommodation, Dash-8 etc. via i-logistics system) • Arrangement of Gate Passes and logistic requirements. • Collect and process data from assigned groups to generate reports on allowances for operating personnel • Update team vacation schedules and contact list. • Coordinate services to Offices (Maintenance, housekeeping, catering, office supplies and furniture) • Plan and coordinate company events and activities related to assigned groups • Office equipment supply • IT remedy requests submission • Stationary requests • Door signs • Office Key handling • General Admin support duties for assigned area personnel • PPE request for newcomers. • APL list update on facilities based approvers. • Daily Sending/receiving mails/correspondences. • Business cards order • Attendance and keeping the minutes of the meetings. Translating/releasing of MoM (optional) • Keep available mini filters & H2S detectors in stock. • Issuance/assignment of radios (optional) • Other duties as assigned or required by Line Manager

• Higher Humanitarian Education. • Length of service in analogous position no less than 2-3 years is assigned to a position. • Analytical mindset • Excellent organizational skills • Ability to develop the documents according to tasks • Excellent communication and team-work skills. • Planning and prioritizing skills, skills to deliver presentations and conduct meetings. • Adaptability, flexibility • Quick learner • Good PC user skills and advanced knowledge of MS Office programs (Word, Excel, PowerPoint, Visio, Outlook).

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